Oklahoma State Contract SW1027 gives State agencies and other authorized public entities a direct path to purchase awarded products and services from Vigilant Aerospace Systems. The contract is a statewide vehicle, orders are placed directly with the supplier, and the current award covers Phase I and Phase II work, but not Phase III. The contract also allows some customer-specific follow-on work to be handled as a separate negotiated agreement when needed.
A Downloadable PDF of this guide is available here
1.Confirm Eligibility
Make sure your agency or public entity is authorized to use the statewide contract. The contract is mandatory for State agencies and may also be used by other authorized governmental entities.
2. Confirm That Your Need Fits the Contract Scope
Check that your requirement fits the awarded contract scope. The contract covers awarded products and services related to unmanned aircraft systems work under the contract documents.
3. Define What You Need
Write down what you need to buy, where it will be used, your timing, and any support or service requirements. A clear scope helps determine the right contract path.
4. Decide Whether You Need a Standard Order or a Customer-Specific Agreement
Some work can be ordered directly under SW1027. Some customer-specific follow-on work may need a separate negotiated agreement, depending on the customer’s concept of operations.
5. Engage Vigilant Aerospace Early
Reach out before your purchase order is finalized. That gives time to confirm fit, define deliverables, and decide whether the work belongs under the base contract or a separate negotiated agreement.
6. Align on Deliverables, Timeline, and Acceptance
Before issuing the order, confirm what will be delivered, when it will be delivered, and how acceptance will work. The contract says services are subject to customer acceptance and that payment does not by itself equal final acceptance.
7. Issue the Order
When the requirement is ready, place the order directly with Vigilant Aerospace. A purchase order is required before payment.
8. Keep Terms Consistent
Your organization can add customer-specific terms if they do not conflict with the statewide contract and are acceptable to the supplier. Orders apply only to that customer unless the statewide contract itself is formally amended.
9. Review Acceptance and Payment
Payment happens after products or services are provided and accepted. Payment does not by itself equal final acceptance under the contract terms.
10. Plan for Ongoing Work
If you expect continuing support, added services, or future expansion, address that up front. The contract supports ongoing work in some cases, but work outside the awarded scope or customer-specific follow-on work may require a separate agreement.
When to Contact Us
Contact us once you know your organization can use the contract and you have a defined need. The best time is before the purchase order is issued, so we can help determine the right contract path and scope the work correctly.